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英文電子郵件寫作技巧(1)
日常要處理許多信件電郵,因而運(yùn)用英語上不得不留神,以下有一些個(gè)人意見,也參考了一些書本,希望大家有所得益。
一、文法上
1、切忌主客不分或模糊
例子: Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.”
應(yīng)改為：Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We決定呀, 不是report.)
2、句子不要凌碎
例子: He decided not to audit the last ten contracts. Because of our previous objections about compliance. 應(yīng)該連在一起.
3、結(jié)構(gòu)對(duì)稱,令人容易理解.
例子: The owner questioned the occupant’s lease intentions and the fact that the contract had been altered with ink markings.
應(yīng)改為: The owner questioned the occupant’s lease intentions and ink alterations of the contract.
4.單眾數(shù)不要搞亂,不然會(huì)好刺眼,看不舒服.
例如: An authorized person must show that they have security clearance.
5.動(dòng)詞主詞要呼應(yīng). 想想這兩個(gè)分別:
1）.This is one of the public-relations functions that is underbudgeted.
2）. This is one of the public-relations functions, which are underbudgeted.
6.時(shí)態(tài)和語氣不要轉(zhuǎn)變太多.看商務(wù)英語已經(jīng)是苦事,不要浪費(fèi)人家的精力啊.
7.標(biāo)點(diǎn)要準(zhǔn)確.
例如: He did not make repairs, however, he continued to monitor the equipment.
改為: He did not make repairs; however, he continued to monitor the equipment.
8.選詞正確. 好像affect和effect, operative和operational等等就要弄清楚才好用啦.
9.拼字正確. 有電腦拼字檢查功能后,就更加不能偷懶.
10.大小寫要注意.非必要不要整個(gè)字都是大寫,除非要罵人
例如: MUST change to OS immediately. 外國(guó)人就覺得不禮貌和喝令人一樣. 要強(qiáng)調(diào)的話,用底線,斜字,粗體就可以了.
二、 文體
1.可讀性.對(duì)象是大學(xué)程度的話,用高中的英文就行,不要以為人人都是語言大師.多用短句(15-20字吧), 技術(shù)性的字,就更加要簡(jiǎn)單易明.
2.注意段落的開頭.一般來說,重要或強(qiáng)調(diào)的事情都放在信件或段落的開頭,而句子就放在最尾.
例如: 1）.Because he was unable to attend the meeting personally, he forwarded his congratulations on cassette tape.
2）.He forwarded his congratulations on cassette tape because he was unable to attend the meeting personally. 兩者強(qiáng)調(diào)的事情就有分別了.
3.輕重有分. 同等重要的用and來連接,較輕放在次要的句子里.
4.意思轉(zhuǎn)接詞要留神. 例如: but (相反), therefore (結(jié)論), also (增添), for example (闡明). 分不清furthermore和moreover
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